Best AI Meeting Assistants: Transforming How You Manage Meetings

Best AI Meeting Assistants: Transforming How You Manage Meetings

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Best AI Meeting Assistants Transforming How You Manage | Income Intelligence

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In a meeting, you juggle two roles. You must listen to the speaker and take notes for later. Balancing these tasks can be challenging, and often, one gets sacrificed. You might miss a chance to ask a valuable question. Or, you might forget an important insight you’ll need later. With the best AI meeting assistant yet, you no longer have to choose between the two. These tools handle note-taking and meeting management for you. They allow you to focus on the conversation and ensure you miss nothing important.

AI meeting assistants offer a powerful solution for managing meetings with greater efficiency. They record your calls, transcribe them, and store everything in a secure manner for later use. With advanced AI, you can perform the extraction of key info with minimal effort. It can generate summaries, highlight insights, and create tasks, all hands-free. It lets you focus on the discussion while capturing all details for later use.

What is an AI meeting assistant?

An AI meeting assistant uses artificial intelligence technologies to:

  • Schedule meetings based on your availability and preferences.
  • Send out meeting invitations to all attendees.
  • Generate meeting notes during the session.
  • Create post-meeting summaries to quickly recap what was discussed.
  • Identify action items, helping to keep track of responsibilities and deadlines.
  • Provide insights for meeting improvements.

Not all AI tools have every feature you might need. So, to boost productivity, it’s often helpful to combine different AI solutions. An AI scheduling tool and a note-taking assistant can streamline your workflow. They will cover all your meeting needs. It’s vital to test different tools. Check how well they integrate with your processes. They should integrate seamlessly into your daily routine.

An AI meeting assistant handles routine tasks. This lets you focus on the meeting and take part more. It’s like having an assistant who manages all the details with great effectiveness. When choosing a tool, consider its cost and compatibility with other software. Also, check how well it fits your workflow. It should boost your productivity.

Can AI take notes during a meeting?

Absolutely! AI meeting assistants can take precise, real-time notes during meetings. This is a major advantage. These tools use advanced speech recognition and NLP. They can transcribe conversations and highlight key points. This smart feature eliminates the need for manual note-taking. It lets you stay focused and engaged.

AI meeting assistants can efficiently organize your notes by topic. This helps with collaboration and facilitates a prompt review of key discussion points. These tools can categorize important meeting details without human intervention. They can find decisions, insights, action items, and key highlights. Then, they provide a clear, structured summary. This organization ensures that everything is easy to find and review later.

As a marketing project manager, I often worry about missing details in meetings. I appreciate the peace of mind AI meeting assistants provide. I know that someone records and transcribes everything. It gives me the confidence to lead meetings. I won’t overlook anything crucial.

Benefits of Using an AI Meeting Assistant

Integrating AI into your meeting note-taking process brings a wide range of benefits. It improves accuracy, saves time, and prevents missing details. You can focus more on the conversation.

  • AI algorithms are designed to capture spoken words with improved accuracy. They cut errors and ensure that they record every detail. This technology provides a reliable way to document conversations without missing crucial information.
  • Time Efficiency: Automation lets participants focus on the discussion. They can trust that all key information is recorded. This allows for greater engagement without the worry of missing important details.
  • Improved Organization: AI tools store notes in an orderly way. You can search for and access the information you need with speed. This streamlined approach ensures that important details are consistently available.
  • Accessibility: AI allows access to meeting notes anytime, anywhere. This improves collaboration among remote teams.
  • Integration with Other Tools: Many AI note-taking apps work well with popular project management tools. They help streamline workflows and boost efficiency. This makes it easier to manage tasks and stay organized within your existing systems.

Do I need an AI meeting assistant?

It varies. If your video platform has transcriptions, action items, and summaries, you may not need an AI assistant. The added cost is a factor. Many major video conferencing apps now come with built-in AI meeting assistant tools. If you’re using one of these, check its features before trying another subscription.

  • Zoom basic paid plan includes AI features. It offers tools like transcription, smart chapters, and summaries. These features are usually enough. But, they lack advanced options, like analytics on conversations and detailed meeting searches.
  • Microsoft Teams offers AI transcription and meeting notes. They are via the Copilot Pro Business add-on. This requires an active Microsoft 365 Business subscription. Copilot stands out for its ability to merge meeting context with your company’s data. It provides insights and helps your team stay aligned.
  • Google Meet offers transcription on its Workspace Business and Enterprise plans. But it lacks advanced search features for the transcribed data. Yet, with the upcoming Gemini AI add-on, this may evolve soon.

Returning to the question: do you need an AI meeting assistant from this list? The answer is yes if:

  • If you attend meetings on various platforms, these apps can help. They will combine all recordings in one place. They are great for freelancers or solopreneurs who often join clients’ video calls.
  • You need advanced features. These include conversation analytics, AI insights from meetings, or a more versatile tool.
  • You have a limited budget. You’re not paying for any of the apps mentioned. You want a free alternative.

Best AI meeting assistant for conversation analytics.

Avoma

Avoma AI Meeting Assistants

Platforms: Zoom, Meet, Teams, Blue Jeans, GoTo Meeting, Uber Conference, Lifesize

Avoma pros:

  • Great for coaching sales teams.
  • Very easy to use.

Avoma cons:

  • Pricey.

Organizing your meeting transcriptions is useful. But, it’s essential to extract valuable insights from them. They are key to making informed decisions. Avoma knows that transcripts alone aren’t enough. This is true for improving sales calls, UX interviews, and internal meetings. It offers AI tools to help you analyze and gain insights from each meeting.

A dashboard that tracks each user’s total conversations. It provides insights into the average number of meetings. It also offers tools to track filler words, helping to end distractions like “ah,” “uh,” and “um.” It also has a monologue tracker. It shows how long someone spoke without interruption. This helps find moments where the conversation may have lost momentum. Lastly, a talking-to-listening ratio tracker helps gauge the balance between speaking and listening. It’s useful in customer meetings.

A system to track topics. It shows the most discussed subjects, broken down by keywords. It also shows when topics usually arise in talks. This can help in planning future meetings. Also, there are coaching tools, like AI scoring. They help new sales reps quickly improve their skills and close more deals.

Avoma’s toolkit is perfect for customer-facing support and sales teams. It helps managers see more and make better decisions to drive success. The platform has native integrations for Salesforce, HubSpot, Copper, and Pipedrive. It prioritizes seamless CRM connections. This lets you focus on optimizing processes, not on admin tasks.

Avoma price: Free plan for 1,200 minutes/month, stored for 3 months; Starter plan starts at $24/user/month.

Best AI meeting assistant for collaboration and topic tracking.

Fireflies.ai 

Fireflies.ai AI meeting assistant

Platforms: Zoom, Meet, Teams, Webex, GoTo Meeting, Skype, Dialpad.

Fireflies pros:

  • Has generative AI features (AskFred).
  • Can send meeting recaps automatically.

Fireflies cons:

  • Some screens are too cluttered.

With many meetings happening each week, Fireflies keeps everything organized and accessible. Its AI features let you categorize meetings by topic, project, or team. This keeps relevant information at your fingertips when needed.

The app transcribes all spoken words in the meeting. It assigns dialogue to the correct speaker once you’ve identified them. After the meeting ends, it processes the transcription for you, delivering organized results.

The app extracts key details: dates, times, metrics, tasks, and questions. You can filter through them later with little effort. It also does sentiment analysis to show the meeting’s pros and cons.

The app lists all speakers. It shows their words-per-minute rate and their speaking time as a percentage of the total. It also tracks discussed topics. You can add custom topics to help Fireflies organize your meetings.

Fireflies work well with HubSpot and Salesforce for leads. It also integrates with Slack for team chat and Dropbox for data storage. If your app isn’t supported, you can connect Fireflies to thousands of other apps. This offers even greater flexibility.

Fireflies Price: A free plan with 800 minutes of meeting storage; paid plans start at $18 per user per month.

Best AI meeting assistant for AI-powered search.

tl;dv 

tl;dv AI meeting assistant

Platforms: Zoom, Meet, Teams.

tl;dv pros:

  • Generous free plan.
  • Lightweight on your PC’s resources.

tl;dv cons:

  • Takes a bit to join and start recording a meeting.

Before social media, people spent time in forums where long blocks of text were unpopular. It wasn’t uncommon to see users respond with “tl;dr” (too long; didn’t read) before moving on to the next discussion.

The tl;dv team knows that meeting recordings can overwhelm users. This is especially true for detailed discussions, like marketing metrics. To help your team grasp the key points, tl;dv offers a powerful AI search tool. It saves them from watching everything. enter your search term. It will show relevant meetings and transcript excerpts.

There’s more to it. You can add notes to the transcript with timestamps. You can also organize calls into folders for easy browsing. To share key insights, highlight parts of the transcript. Then, share the link to a short video clip. You can also send these clips to Notion, HubSpot, Salesforce, or Slack. This will allow for easy collaboration.

tl;dv price: Free for unlimited Zoom and Meet transcription. Pro plan starts at $25/recording user/month.

Best AI meeting assistant for inclusive meetings.

Equal Time

Equal Time AI Meeting Assistants

Platforms: Zoom, Meet, Teams.

Equal Time pros:

  • Tracks questions and keywords.
  • Tracks attendance.

Equal Time cons:

  • Interface isn’t as nice as others.

You’ve likely come across many articles explaining how introverts offer valuable insights. They are observant and thoughtful but may hesitate to speak up. If extroverts dominate your meetings, try Equal Time. It ensures everyone gets a chance to contribute and encourages balanced participation.

Integrating Equal Time with Google Meet or Zoom shows a real-time sidebar with key info. You can see each participant’s speaking time as a percentage. It also shows an inclusion score. This score measures how evenly the time is shared among attendees.

A monologue tracker shows when conversations stall. A pie chart visualizes the group’s speaking balance. This lets you divide participants by roles or teams. It ensures that everyone gets a fair share of speaking time.

After the meeting, you’ll get an email. It will summarize key stats. It tracks each participant’s speaking time, arrival time, and if they dominated the discussion. You’ll also get an AI summary of the meeting. It will include tips to improve future meetings.

Equal Time Price: A free plan for 40 minutes of transcription per meeting. Premium starts at $18/month.

Best AI meeting assistant for creating a video wiki.

Rewatch

Rewatch AI Meeting Assistants

Platforms: Zoom, Meet, Teams.

Rewatch pros:

  • In-depth meeting search results.
  • Lots of native integrations.

Rewatch cons:

  • Requires ongoing organization of the content you upload.

When words fall short, videos can bridge the gap, especially for instructional content. Rewatch lets you create a video wiki. It stores all your video communications, including meetings, in one place. It’s searchable for easy access.

Integrate Rewatch with your video conferencing software. It will then automatically join and transcribe all your meetings. Later, you can add descriptions and use AI to generate meeting notes. This will allow you to review the content at a quick glance.

Your team can collaborate on transcripts. Use highlights, comments, or emojis on the video’s timeline to mark important moments. You can create chapters for each video. This makes it easy to revisit key parts of a meeting and find information on time.

The main feature is the video wiki. You can create pages for various topics, teams, or projects. You can also upload relevant videos. Team members can subscribe to these pages. They will get notifications whenever new content is added. You can create subcategories to organize videos. They will provide a streamlined, ad-free experience like YouTube.

Rewatch price: Free plan for 15 transcribed meetings and 5 AI summaries per month. Team plan starts at $23.75/user/month.

Best AI Meeting Assistant for Inquiring About Your Meetings.

Otter

Otter AI Meeting Assistants

Platforms: Zoom, Meet, Teams.

Otter pros:

  • Supports separating meetings by workspaces if you have multiple teams.
  • Can also transcribe uploaded audio and video files.

Otter cons:

  • Struggles when transcribing technical language.

Meet Otter’s AI Chat, a tool that keeps you informed about your tasks. If you ask, “Was I mentioned in this meeting?” it provides a summary of any action items assigned to you. This ensures you stay on top of your responsibilities, even if you missed or had to step away from a meeting.

You can ask various questions about your meetings. I tested it by transcribing a meeting. I discussed the detergent industry’s future and asked the bot some questions. They were about improving sustainability and using AI in soap making. Each time, it responded with coherent and useful ideas, like the level of GPT-3.5.

Otter’s workspace features enable team collaboration in channels, beyond one-on-one chats. By enabling AI, you can ask Otter for meeting summaries, decisions, or next steps. You can also assign tasks to teammates to keep everyone aligned. For Slack users, Otter integrates without any issues. It allows you to share meeting highlights with your channels.

Otter price: Free plan available for up to 300 minutes/month; Pro plan goes for $16.99 per user, per month.

Best AI Meeting Assistant for Diverse AI Features.

Nyota

Nyota AI Meeting Assistant for Diverse AI

Platforms: Zoom, Meet, Teams.

Nyota pros:

  • Automatically create reminders.
  • Groups parts of the transcript by topic.

Nyota cons:

  • No free plan.

Nyota stands out for its extensive range of AI features, surpassing others on the list. It transcribes meetings. It also extracts notes, key takeaways, and action items. It also provides AI-driven insights, like sentiment analysis and talking time tracking. It groups topics, too. These provide a comprehensive, easy-to-review meeting summary.

Nyota helps you stay organized. It sends a daily email with your meetings. It also sends a pre-meeting rundown before each one starts. This ensures all details are easy to access when needed. It keeps you focused without distractions.

Nyota helps you stay productive. It uses AI to generate meeting agendas. It gives you a draft of discussion points to refine. After the meeting, it sends a debrief email to all attendees, saving you time. For better efficiency. It will automate your meeting workflows.

Nyota price: The starter plan starts at $12/month.

Faqs

What is AI-enabled meeting note-taking, and how does it work?

AI-powered meeting note-taking uses AI to transcribe and summarize speech in meetings. It does this without human help. It captures key information, action items, and discussions. It uses advanced speech recognition technology to turn speech into text.

Which AI tools or applications can I use for automated meeting note-taking?

Many AI tools are available for automated meeting note-taking. They offer real-time transcription and AI-generated notes. Popular options include Krisp, which provides AI transcription and noise cancellation. Rev.com offers both automated and human transcriptions.

What is an AI meeting assistant for Teams?

An AI Meeting Assistant for Teams is a tool. It helps streamline team meetings. It provides real-time transcription, note-taking, and task generation during calls. It keeps teams organized and ensures that discussions do not miss anything important.

Can an AI assistant help to write a meeting invite?

Yes, many AI tools offer help in writing meeting invites. AI can create concise, professional invitations. They save time and ensure that they include all details.

How does an AI note-taker work for in-person meetings?

An AI note taker can work in in-person meetings. It uses advanced speech recognition to transcribe discussions in real time. This lets everyone focus on the chat. The AI will capture key details, actions, and decisions.

Is AI meeting software safe, or could it be a scam?

Most AI meeting assistants are safe. But, it’s important to research the service to ensure it’s reputable. To avoid an AI meeting scam, use trusted tools. They should be well-reviewed by businesses and users.

Can we use AI in group business calls?

Yes, you can use AI to transcribe and organize notes for group business calls. It helps manage larger conversations. It tracks who spoke and what they discussed. It also generates summaries and action points for follow-ups.

Conclusion

In conclusion, AI meeting assistants are changing how teams meet, in person and online. These tools allow for better teamwork. They provide real-time transcription, note-taking, and task management. Integrating AI into your meetings can save time and improve accuracy. It will capture every important detail. AI meeting assistants are essential for productivity. They help to write invites, transcribe calls, and assist with follow-ups.

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